Parent-teacher association constitution and rules

About this document

This is an all embracing legal document setting out the terms and conditions for a club, group or society as an unincorporated association. By that, we mean any association of two or more people, who have come together to form a club to pursue a common social or recreational purpose. Mutual rights and responsibilities arise from the rules which members agree to – that is, this agreement.

This document provides for how the club will be constituted, who controls its structure, administration and funds as well as setting out its purposes, aims and goals. In law, this type of group is called an ‘unincorporated association’ because, unlike a company, it has not been ‘incorporated’.  Thus, it has no legal identity of its own, beyond the identity of the individual members. These members of course, require rules by which to regulate their association in the pursuit of their common goals.  So if you organize a society, club, group or association of any kind, you will need a document such as this.

Whether you wish to improve co-operation between families and the school and between teachers and pupils, to promote fairs, fetes, raffles and so on, to arrange educational activities for the children, to provide supervision for extra-curricular activities, this document is suitable.

Application and features

• Follows a clear and logical structure by which to manage your organisation, association, club or group;
• Suitable for a variety of parent teach association set ups;
• Written in plain English;
• Includes explanatory notes.

Contents

• Main objective;
• Subscriptions, resignation, suspension and expulsion;
• Management of the association;
• Powers of the committee – what are they and who decides;
• Annual general meetings (AGMs);
• Extraordinary General Meetings (EGMs);
• Quorum at meetings;
• Voting at meetings;
• How and when the rules can be amended;
• Provision for dissolution and winding-up;
• Other usual legal paragraphs;
• Schedule of annual subscription charges;
• Explanatory notes and guidance.